Senior Procurement Specialist (Procurement Directorate)/PPG

About Ministry of Mines and Petroleum (MoMP)

Ministry of Mines and Petroleum is an enabler of the sector’s development and steward of all mineral and hydrocarbon resources through the implementation of international best practice, policies, regulations and procedures to encourage environmentally and socially acceptable private investment.
It is the responsibility of the Ministry of Mines and Petroleum to ensure progress in research, exploration, development, and exploitation of both minerals and hydrocarbons. The Ministry of Mines and Petroleum approach is to create the highest level of ministerial competence, promote clear and transparent investment opportunities through modern laws, regulation and policies; and develop a progressive and inviting fiscal regime.

 

Job Summary

The objective of this assignment is to assist MOMP Directorate with procurement of consulting services, goods, works and services so as to minimize time delays and to ensure that the assigned tasks are implemented within the original time schedule and project costs; and that there is a transfer in know how on project management, implementation and procurement to the staff of the section.
The Sr. Procurement Specialist will report to Director of Procurement.

Job Details

Date Posted: 22 Jan 2019 Reference: MoMP/PPG-Senior Procurement Specialist (Procurement Directorate)
Closing Date: 04 Feb 2019 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Procurement Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy
Contract Type: Short Term Years of Experience: 7 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

1. Under the direct supervision of Procurement director the incumbent will be responsible for overall implementation of the projects procurement and ensuring smooth implementation of each activity according to the Projects Implementation and procurement plan;
2. Updates the Procurement Section with hard and soft copies of all standard World Bank and standard Afghanistan government procurement documents, including the procurement law, tendering documents of all kinds, other procurement planning forms, etc in English and, if available, also in Pashto and Dari, on a regular basis.
3. Maintains smooth coordination of project procurement activities, and be responsible for following up with the relevant components and ministries departments on the achievement of all project targets;
4. Under the supervision of Procurement director, the senior procurement specialist must be responsible for the preparation and development of Procurement Operational Manual within the first 2 months of his/her contract.
5. Ensures the maintenance of project and contract administration records and the submission of reports; 
6. Ensure the financial commitments and unspent balances against contracts; 
7. Facilitates procurement of all packages under the projects and ensure that all procurements are in accordance with the World Bank and GIRoA guidelines, this will include preparation of REOls, SPNs, bidding documents, RFPs, evaluation reports and contracts;
8. Prepares other documents necessary to process disbursements and otherwise facilitate payments;
9. Ensures that the MOMP Procurement is in compliance with all legal covenants of the projects;
10. Oversee the preparation and updates of monthly work plans of the Procurement Directorate.
11. Proposes necessary steps or measures to overcome any critical delays to the completion of the projects procurement activities;
12. Ensures that MOMP Procurement develops its institutional capacity to effectively implement the projects. In particular, throughout the assignment, provide on the job training to procurement staff in an effort to transfer skills and knowledge;
13. Lead to maintain the project records; establish a proper filing system for all relevant procurement documents and prepare needed reports and documents;
14. Provides technical assistance for implementation of various procurement activities;
15. Responsible for management and development of institutional and working relationships with the key stakeholders;
16. Undertakes management tasks as deemed necessary in support of rapid procurement delivery and to implement tasks as assigned by the MOMP procurement director.
17. Any other task assigned by the management according laws and regulation.

Travels to Provinces

Require Travels to Provinces

Skills

• Good understanding of Public procurement policies, practices and procedures; proven analytical skills, including ability to research and analyze data and develop recommendations on procurement contracts awards and related issues; 
• Ability to obtain information, clarification and agreement on terms of contracts and/or specification requirements; demonstrated ability to apply good judgment in the context of assignments given. 
• Ability to plan own work and manage conflicting priorities. 
• Ability to manage staff and contribute to the skills and capacity building
• Good communication (spoken and written) skills, including ability to explain and present procurement-related information/requirements and prepare written documents/communications in a clear, concise style.
• Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Qualifications

• Bachelor’s degree preferably in Economics, business administration, public administration, management, development or similar fields from a recognized, accredited university.
• Master degree is preferred.
• Experience of public procurement with international donor funded projects is a plus
• 7 years’ experience with Bachelors or 5 years’ experience with Masters Required.
• Familiarity with World Bank Projects is an advantages.
• Fluency in written and spoken Dari, Pashto and English is required.

Job Location

Afghanistan - Kabul

Education:

Bachelors Degree, Business Administration

Submission Guideline

Expressions of interest (including CV and three references in word file) should be sent to the email address below by no later than 04/Feb/2019 at 16:00PM. Reference MoMP/PPG-Senior Procurement Specialist must be quoted on all correspondence and the Expression of interest. Ministry of Mines and Petroleum, Project Support Unit (PSU)
Attention:Development Projects HR Unit, 4th floor, Main Building, Ministry of Mines and Petroleum (MoMP), at Abdul Haq Square

Submission Email

recruitment.momp.psu@gmail.com